Roanoke Valley Children’s Choir

Volunteer Committee Descriptions:

A, B, B+ Choral Festival:  Responsible for all trip details: coordinating with tour group and Director, making travel arrangements, collecting registration fees, arranging chaperone/room assignments. For 2022 we need a chairperson and committee members.

A, B, B+ Local School Tour: Organizes school tour for A, B, B+ choirs to three local elementary schools in early December; includes distributing information to choristers, arranging transportation, coordinating schedule with schools. – Not Active at this Time

Alumni Communication:  Maintains alumni roster, sends concert mailings to alumni, and occasionally plans alumni events.

Attendance:  Provides support at all rehearsals; takes attendance, distributes weekly handouts, collects forms/monies returned by choristers, assists Director with rehearsal details, answers parent/chorister questions. Chair is responsible for being at all rehearsals and schedules committee members’ assistance. Committee members agree to be at rehearsal when scheduled to perform their duties—on a rotating basis, 1-2 times a month.   6 -8 volunteers needed per choir.

C Choir Trip 2022: Responsible for all trip details: coordinating with tour group and Director, making travel arrangements, collecting registration fees, arranging chaperone/room assignments. (This works great with a team.  Overall Chair, Co-Chairs for registrations and collecting payments, rooming, activities, Travel Book, Busses) Volunteers needed!

Concert Decorating:  Responsible for planning and decorating at concert locations (poinsettias and lights for Christmas, potted plants and flowers for spring), coordinating with Ms. Davidson. 1-2 volunteers needed.

Concert Performance:  Co-chairs are Concert Manager and Concert Staffing Coordinator. The backstage volunteer team is responsible for overseeing/chaperoning children backstage; stage management and following the logistics plan.  Committee members are assigned backstage duties for concert rehearsal day and during concerts.  There is a training meeting prior to each concert. 2-4 volunteers are needed for each choir.  

Concert PowerPoint:  Responsible for compiling Spring Concert PowerPoint presentation of photos from the current choral year. (Co-chair scans all photos for the presentation.)  1-2 volunteers needed.

Concert Programs:  Responsible for Christmas and Spring concert program compilation; works closely with Director and local printer.  Use Microsoft Word to format the text and images in the program. Be very familiar with changing fonts, editing spacing, inserting a table in Word, how to "wrap" text or image, insert images into Word, be able to convert .docx (Word document file) into PDF file or vice versa.  FILLED

Concert Round-up:  After-concert duties of gathering left-behind items backstage; cleaning up dressing rooms; transporting some materials back to Bethel; supervising/assisting choristers waiting to be picked up.  1-2 volunteers needed.

Events & Promotions:  Help us get the RVCC name out in the community! This committee needs lots of helpers to coordinate and implement fun and promotional events for the RVCC in the Roanoke area including:  The Grandin Road Parade, A Community Carol Sing-A-Long, Book Fair at Barnes and Noble, singing at a Red Sox game, bringing gift baskets to nursing home residents, and a booth with a fun activity at the Strawberry Festival, and/or new ideas!  

Fall Retreat:  In a non-pandemic year, the Fall Retreat committee is responsible for planning and execution of two-day retreat; coordinating with site and Director; distributing information to choristers, collecting registration fees, arranging chaperone/room assignments. In the Fall of 2021 we will be having a one day outdoor event in October.  We need a team for planning and heading up this one day event!  

Formal Costumes:  Facilitates new costume orders for newcomers to choir and for choristers who have outgrown their  costumes or progressed to the next choir; coordinates costume resale; responsible at performances to assist with costuming needs (needle & thread, buttons, pins, bobby pins, brush, comb, hairspray etc.). Committee members needed for all choirs!

Fundraising:  Plans and implements fundraising opportunities for chorister personal accounts; works with Director to choose vendors; distributes information, submits orders, distributes products. Committee Chair needed and volunteers.

Grant Proposals:  If you have experience or an interest in writing Grant Proposals, we welcome and appreciate your help in this area. This committee is in need of 3-4 new members.

Historian:  Complies and maintains choir scrapbook; photographs choir events.

Music:  The volunteers assist the Music Librarian.  Committee members organizes, catalog, file and distribute music to choristers; members meet during daytime hours three to four days per year to sort choristers’ returned music and collate new music for distribution. (Even a few hours on these days are helpful!) Volunteers needed.

Newcomer Auditions:  Helps to organize and host choir auditions; includes compiling and distributing audition information to schools, assigning committee members to help at auditions (committee members welcome parents/students, distribute printed information, keep order, and assist Director). Auditions are typically held in December and two days in May.  4-6 volunteers needed.

Patron Support:  Coordinates efforts to communicate with our patrons.  Welcomes patrons at concerts and corresponds with patrons throughout the year with cards, postcards and 2-4 annual newsletters.  

Photography:  Collects photos from throughout the choir year and prepares them for various forms of display (both digital and traditional).  Should be familiar with Photo-shop and other photography programs.   Committee members are needed to submit photos of choir rehearsals and events.

• Taking pictures at a professional level - Understand settings on a professional camera (the choir camera is a Canon Rebel). Know how to change lighting, ISO, exposure settings, white balance, Lens Focus, aperture, and all general picture settings on the camera. 

• Editing Pictures - Use a photo editing software to enhance image color/lighting on the computer. There is a free photo editor available online (Zoner Photo Studio). Be able to change contrast, exposure, shadows, black point, saturation, clarity, vibrance, tint, temperature, use clone stamp tool, and add text to image.

• Also know how to get pictures off of the memory card, email full size high res photos, know how to use an online resource such as "google drive" or "dropbox" to send pictures to people who need them, know how to download and upload images.

Poster Distribution:  Responsible to put up concert posters throughout the valley to advertise concerts & auditions.  This group can use Lots of volunteers!

Risers:  Organizes volunteers, transports and assembles choir risers from their storage in a Vinton warehouse to the Taubman Museum for the annual RVCC Holiday Sing-A-Long.   Must be able to lift 40lbs. 4 – 6 strong people needed for one time per year.

Scholarship:  Reviews scholarship applications; coordinates with Ms. D to manage gift account for disbursing funds to choristers who need assistance with choir expenses. The chairperson is filled, committee members needed.

Spirit Wear:  Responsible for choir t-shirt and spirit wear sales and inventory. 1-2 volunteers needed.

Other:  Occasionally unscheduled projects arise, or a committee chair needs quick help with phone calling, collating, etc………. (please specify day, night, or weekends if need be)

Last Updated On:  5/6/21